Enterprise solution for invoice Reconciiation & Digitization

Business Impact

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The client worked with OptiSol to develop an intelligent system that digitizes invoicing process and submit e-invoices and supporting delivery notes to its customers.

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With digitized invoices and supporting delivery notes in the system, they could minimize invoice disputes and improve or adhere to the stipulated cash flow cycles

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Digitization enabled easy access to data & reduced carbon footprint.

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Invoice generation reduced from an average of 2 weeks to 1 day.

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Improved the productivity of the team by more than 40% by automating the manual seal verification process

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Customer complaints related to invoice disputes reduced by 50%

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Technology Stack

Solution Overview

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Process automation module to detect company seals in delivery notes and generate exceptions report for operations team

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Implemented a secure, highly available, browser based system using Mongo Express Angular Node (MEAN) stack

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Well defined access controls to enable various features to customer, finance, and operations teams of NFPC

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Digitized invoices and delivery notes repository to deliver e-invoice to customer

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Digitized customer service process for disputes related to invoices with ability to see the history of interactions related to a dispute

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Integration to JD Edwards to generate invoices

Trusted and Proven Engagement Model

  • A nondisclosure agreement (NDA) is signed to not disclose any sensitive information revealed over the course of doing business together.
  • Our NDA-driven process is established to keep clients’ data and IP safe and secure.
  • The solution discovery phase is all about knowing your target audience, writing down requirements, and creating a full scope for the project.
  • This helps clarify the goals, and limitations, and deliver quality products & services.
  • Our engagement model defines the project size, project development plan, duration, concept, POC etc.
  • Based on these scenarios, clients may agree to a particular engagement model (Fixed Bid, T&M, Dedicated Team).
  • The SOW document shall list details on project requirements, project management tools, tech stacks, deliverables, milestones, timelines, team size, hourly/monthly rate cards, billable hours and invoice details.
  • On signing the SOW, an official project kick-off meeting shall be initiated.
  • Our implementation approach, ecosystem, tools, solutions modelling, sprint plan, etc. shall be discussed during this meeting.

Our Award-Winning Team

A seasoned AI & ML team of young, dynamic and curious minds recognized with global awards for making significant impact on making human lives better

Awarded Bronze Trophy at CII National competition on Digitization, Robotics & Automation (DRA) – Industry 4.0

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50+

AI & ML
Engineers

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40+

AI & ML
Projects for
reputed Clients

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5 yrs

in AI & ML
Engineering

Awarded as Winner among 1000 contestants at TechSHack Hackathon

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